As a company secretary Singapore, there are a lot of jobs and responsibilities part of the job description that entails secrecy and criticality. Being one of the company’s offices, they are responsible for the handling of statutory obligations and administrative functions of the company or organization they are part of.
Their responsibilities are duly prescribed by ACRA. Even so the importance of their work is evident, some thought that hiring them is a waste of money, hence what they do as a sole owner of the company or organization, he or she will act as the company secretary at the same time. With the work attached to this role, not all are qualified to perform the task. Hence, instead of saving, they might end up spending more and face more challenges.
Primary Roles of Company Secretary
A company secretary Singapore has three main roles to attend, role towards the company, the board of directors and the shareholders. Touching base effectively with these three is necessary to ensure that the company or business is running smoothly.
To give you detailed information on each of the role a company secretary does, check on the list below:
- Role towards the company
He/she should be able to attend to statutory obligations, practice good business ethics and corporate governance, and protect a company’s business interest.
- Role towards the board of directors
It is his/her responsibility to communicate with these people, information necessary so each of the directors can provide effective contributions during board meetings. He or she is also assigned to handle the appointments of the board’s new director.
- Role towards shareholders
He/she should communicate effectively with the company’s shareholders and ensure that their interests are protected at all time. He/she is also the shareholder’s POC (Point Of Contact) for any of their questions and inquiries. The circulation of financial statements to these shareholders is also under his/her job description. Financial statements should be distributed on time before the meeting, so each of these shareholders will have a fair share of opportunity to decide to anything related the business.
Also as a company secretary, he/she should be able to:
- Quick action and decision making in time there are major, even minor, changes in the business environment
- Ensure that fairness is kept all the time, especially on official dealings
- Getting legislation’s latest changes and know and anticipate accurately the effect this can give the company